Governance

Terms of Service Privacy Policy Governance AI Usage Disclosure Data Transparency

User Guide to Project Automod

A Plain-Language Overview
Last Updated: March 7, 2026
Version: 1.0.0

Welcome 👋

This guide explains how Project Automod works, what data it collects, and what you need to know. We've written this in plain language without legal jargon.

If you want the detailed technical documents, check out:

What Is Project Automod?

Project Automod is a Discord bot that helps server owners moderate their communities. It can:

  • Automatically detect and handle inappropriate messages
  • Keep track of warnings, bans, and kicks
  • Verify new members before they join
  • Protect against raids and server attacks
  • Track server activity with XP and leaderboards
  • Provide an AI assistant (Eather) via DMs

Important: This bot is experimental. It's still being developed and improved, so things might change or break occasionally.

What Data Do We Collect?

About You (Users)

Basic Info:

  • Your Discord user ID and username
  • What servers you're in that use the bot
  • When you last used a command

If You Use Commands:

  • Commands you've used
  • Messages flagged by automod (if you broke a rule)
  • XP and level (if the server has XP enabled)
  • Any applications or surveys you submit

If You Get Moderated:

  • Warnings, bans, kicks - who issued them, when, and why
  • This is tracked per-server and stays in your record

If You Use EatherAI (the AI assistant):

  • Every question you ask and every answer you get
  • Token usage (how much the AI costs to run)
  • This is logged permanently

About Servers (Guilds)

Basic Info:

  • Server name, ID, owner
  • When the bot joined
  • Member count and server settings

Configuration:

  • What features are enabled (verification, XP, automod rules)
  • Which words are banned
  • Where logs should be sent
  • Anti-raid and anti-nuke settings

Activity Stats:

  • How many commands were used
  • How many messages were scanned
  • How many people were banned/kicked/warned
  • XP leaderboards

Why We Collect This

We need this data to:

  • Make the bot actually work (can't ban someone without knowing who they are)
  • Keep records of moderation actions (accountability)
  • Track abuse and prevent ban evasion
  • Improve the bot over time
  • Run the AI assistant

How Long Do We Keep Data?

Most data: Kept indefinitely until you ask us to delete it

Audit logs: Keep the last 1,000 entries, older ones get removed (but backed up in the master ledger)

AI logs: Keep the last 10,000 interactions visible, older ones archived

Special note: We use something called a "master ledger" that keeps a permanent backup of everything. Even if we delete something from the main database, it stays in the ledger (but marked as deleted). This is for security and accountability.

The AI Assistant (Eather)

What Eather Does

Eather is an AI that you can message directly to:

  • Learn about bot commands
  • Ask how to set up features
  • Check your server's configuration
  • Get help with moderation tools

What Eather CANNOT Do

  • Issue bans, kicks, or warnings (it's read-only)
  • Access external websites or real-time information
  • Make decisions for you
  • Replace human moderators

Privacy Notice

Everything you say to Eather is logged permanently, including:

  • Your exact message
  • Eather's exact response
  • Your user ID
  • Timestamps and costs

We also send your messages to OpenAI (the company that makes the AI). OpenAI has their own privacy policy.

Limits

  • 20 messages per hour per person (unless you're a superuser)
  • 1,000,000 tokens per day shared across all users globally
  • If we hit the daily limit, the AI stops working until the next day

Your Rights

You Can:

Request Your Data

  • Contact us and we'll send you everything we have about you

Request Deletion

  • We'll remove your data from the main database
  • Note: Master ledger entries get marked as "erased" but aren't physically deleted

Correct Mistakes

  • If something in your record is wrong, tell us and we'll fix it

How to Request:

Message us in the Project Automod support server (Discord) and include:

  • Your Discord user ID
  • What you want (access, deletion, correction)
  • Any specific details

We handle these manually (no automated system yet).

Important Things to Know

This Bot Is Experimental

  • Features change without warning
  • Bugs happen
  • The bot might go offline sometimes
  • We don't guarantee anything works perfectly
  • There's no "uptime promise" or warranty

It Runs on Discord

  • You need a Discord account
  • You must follow Discord's rules
  • If Discord changes their API, we might have to change the bot

Role Hierarchy Matters

The bot cannot moderate people with higher roles than the bot itself. If someone has a higher role or Administrator permission, the bot can't ban/kick them.

This is Discord's limitation, not ours. Server admins need to position the bot's role correctly.

Premium Cards

We have premium cards (Bronze, Silver, Gold, Eather tiers) but they're cosmetic only. All tiers have the same features. You're not paying for extra functionality—you're supporting the project.

Global Ban System

If someone does something really bad across multiple servers, we might issue a "global ban." This:

  • Includes a 7-day grace period to appeal
  • Only happens for serious cases (scams, raids, CSAM, etc.)
  • Can be appealed
  • Is tracked permanently

Some Features Don't Work Yet

OAuth Dashboard: Files exist but it's not operational. Don't expect to log in via website.

Lense System: Partially implemented. Cross-server trust scoring isn't fully functional.

Security & Storage

Where Data Lives

Everything is stored as JSON files on a server's filesystem. Specifically:

database/
├── guilds/          (server data)
├── users/           (your data)
└── project/         (global data, AI logs, etc.)

Plus a master ledger in:

database/projectautomod/master/

Is It Encrypted?

  • Main database: No encryption at rest
  • Vault system: Encrypted (if you use /vault)
  • Bot token: Stored in environment variables (not in database)

Who Has Access?

  • Bot developers and staff (listed in the database)
  • No role-based access control beyond that
  • We don't have multi-user permissions systems

Understanding the "Master Ledger"

Think of it like a permanent receipt book:

  • Every time we write something to the database, we also log it to the master ledger
  • Ledger entries never get deleted (even if you request deletion)
  • If you delete something, the ledger marks it as "erased" but the entry stays
  • This is for accountability and integrity checking

Why? If something goes wrong, we can trace what happened and when.

No Legal Promises

We're not making any legal guarantees here. Specifically:

  • We're not warranting that the bot will work perfectly
  • We're not liable if something breaks
  • We're not claiming compliance with GDPR, CCPA, or other laws
  • We're not your lawyer (consult one if you need legal advice)

This bot is a project, not a commercial service with SLAs.

Changes to This Guide

If we update this guide or the bot's behavior:

  • We'll update the version number
  • We'll update the "Last Updated" date
  • We won't necessarily notify you (check back occasionally)

Getting Help

For Questions:

  • DM Eather (the AI)
  • Ask in the support server

For Data Requests:

  • Message us in the support server
  • Include your user ID

For Bugs:

  • Report them in the support server
  • We'll do our best to fix them

Quick Facts

What How Much/How Long
AI rate limit (per user) 20 messages/hour
AI rate limit (global) 1M tokens/day
Audit log retention Last 1,000 entries
Data deletion Manual, upon request
Encryption Vault only
Master ledger deletion Never (just marked as erased)
Support response time Manual processing, no SLA

What We Don't Collect

Just to be clear, we DON'T collect:

  • Private messages (except DMs to Eather)
  • Voice chat data
  • Payment information (premium is invite-only, no purchases)
  • IP addresses or location data
  • OAuth tokens (dashboard isn't operational)
  • Email addresses
  • Real names or personal info (beyond what Discord provides)

Questions & Answers

"Can I use the bot without being tracked?"

No. The bot needs to track data to function (users, servers, moderation actions). If you don't want to be tracked, don't use the bot.

"What if I don't trust the AI?"

Don't use Eather. The AI is optional—you can use all other bot features without touching the AI assistant.

"Can I see what data you have about me?"

Yes! Request it in the support server and we'll send you a copy.

"Will you sell my data?"

No. This isn't a commercial operation. We're not selling data to anyone.

"What if the bot gets hacked?"

We use checksums in the master ledger to detect tampering. But we're not promising perfect security. It's filesystem-based storage, not enterprise-grade encryption.

"Can I opt out of the master ledger?"

No. The ledger is how we maintain integrity and accountability. If you use the bot, your actions are logged to the ledger.

"Why is everything so detailed?"

Because we believe in transparency. You deserve to know exactly what the bot does and doesn't do.

Final Notes

Project Automod is built by people who care about transparency and honesty. We're showing you the real implementation—not marketing spin.

If something in this guide concerns you, you have options:

  • Don't use the bot
  • Only use features you're comfortable with
  • Request data deletion
  • Ask questions in the support server

We're here to help communities moderate better, not to hide what we're doing.

Document Version: 1.0.0
Generated: March 7, 2026
Based on: Complete codebase review
Reflects: Actual implementation, not planned features

For technical details, see the full governance documents linked at the top.